Safeguarding & Child Protection Policy

Purpose of this policy

This policy aims to:

• protect children attending our tutoring camps;
• provide parents and carers with information about our safeguarding practices;
• ensure all adults involved understand their responsibilities for child protection; and
• establish procedures for responding to safeguarding concerns.

Who this policy applies to

This policy applies to:

• all children attending the tutoring camps;
• the camp tutors;
• any assistants or volunteers; and
• visitors to the premises during camp sessions.

Our safeguarding principles

We are committed to:

• treating all children with respect and dignity;
• listening to children and taking their concerns seriously;
• providing a safe and inclusive learning environment;
• promoting children's physical, emotional, and mental wellbeing;
• acting promptly if concerns arise regarding a child's safety or welfare; and
• working in partnership with parents, carers, schools, and relevant agencies where necessary.

Safer recruitment and vetting

To help ensure children's safety:

• all adults who work directly with children will undergo appropriate recruitment checks;
• tutors and staff who engage in regulated activity will hold a valid enhanced Disclosure and Barring Service (DBS) check where required by law;
• references may be obtained for staff and volunteers before appointment; and
• any concerns regarding suitability to work with children will be addressed immediately.

Staff conduct

All adults involved with the tutoring camp are expected to:

• act professionally and maintain appropriate boundaries with children;
• treat all children fairly and without discrimination;
• avoid being alone with a child where possible;
• use appropriate language and behaviour at all times;
• report any safeguarding concerns immediately; and
• never engage in behaviour that could harm, exploit, intimidate, or abuse a child.

Physical contact with children will be limited to what is appropriate, necessary, and in the child's best interests.

Our home-based learning environment

As the tutoring camp operates from a private home:

• the learning area is kept clean, safe, and suitable for children;
• hazardous materials and restricted areas are kept inaccessible to children;
• appropriate fire safety measures are maintained;
• parents will be informed of arrival and collection procedures;
• children will remain supervised throughout sessions; and
• only authorised adults involved in the tutoring camp will have access to children during activities.

Arrival and collection

To ensure children's safety:

• parents or authorised carers must bring children to and collect them from the camp;
• any changes to collection arrangements must be communicated in advance;
• children will not be released to unauthorised individuals; and
• attendance records may be maintained for each session.

Online safety

Where technology is used during tutoring activities:

• children will be supervised when using internet-enabled devices;
• age-appropriate educational resources will be used;
• personal information about children will be protected;
• parents will be informed if online learning platforms are used; and
• we encourage parents to support safe online behaviour at home.

Photography and media

We respect children's privacy.

• photographs or videos of children will only be taken with prior parental consent;
• images will only be used for agreed purposes;
• children's full names will not be published alongside photographs without explicit consent; and
• parents may withdraw consent at any time.

You can read more about how we handle images and personal information in our Privacy & Cookie Policy.

Confidentiality and data protection

Information regarding children and families will be handled sensitively and in accordance with applicable UK data protection laws, as set out in our Privacy & Cookie Policy.

Safeguarding concerns may need to be shared with relevant authorities if this is necessary to protect a child from harm.

Recognising safeguarding concerns

Safeguarding concerns may include:

• physical abuse;
• emotional abuse;
• sexual abuse;
• neglect;
• bullying, including online bullying;
• domestic abuse affecting a child;
• exploitation or grooming; and
• any situation where a child appears to be at risk of harm.

Staff are expected to remain vigilant and report concerns appropriately.

Reporting safeguarding concerns

If a child discloses information suggesting they may be at risk of harm, or if concerns arise about a child's welfare:

• the concern will be listened to carefully and recorded;
• appropriate action will be taken without delay;
• where necessary, advice will be sought from children's social care, the local authority safeguarding team, or the police;
• parents will normally be informed, unless doing so could place the child at greater risk; and
• the welfare of the child will always be the primary consideration.

Allegations against adults

Any allegation, concern, or complaint involving an adult associated with the tutoring camp will be taken seriously. Where appropriate:

• activities may be suspended pending investigation;
• advice will be sought from the Local Authority Designated Officer (LADO) and other relevant agencies; and
• relevant safeguarding procedures will be followed.

First aid and emergencies

We maintain procedures for responding to accidents, injuries, and emergencies. Parents will be contacted promptly if:

• a child becomes unwell;
• medical treatment is required; or
• an emergency situation arises.

Emergency contact details must be provided before attendance.

Equality, inclusion and anti-bullying

We are committed to creating an environment where every child feels welcome, respected, and valued. Bullying, discrimination, harassment, or exclusion of any kind will not be tolerated, and concerns will be addressed promptly and fairly.

Reviewing this policy

This policy will be reviewed annually, or sooner if there are significant changes to legislation, guidance, or operational arrangements. It was last dated 25 June 2026 and is next due for review by 26 June 2027.

At 11+ Booster Camps, safeguarding is everyone's responsibility. We are committed to providing a safe, supportive, and enriching environment where every child can learn and thrive.